Factoring Operations Specialist

We are looking for a detail-focused Factoring Operations Specialist to support financial operations for a payroll services environment in St Petersburg, FL. This Long-term Contract position plays a key role in maintaining accurate cash application, funding support, reconciliations, and reporting while helping ensure dependable service for clients and internal partners. The ideal candidate is comfortable working across multiple datasets, meeting time-sensitive banking deadlines, and collaborating with relationship teams to resolve issues efficiently.

Responsibilities:

• Prepare weekly funding-related reports and complete reconciliations tied to purchased invoices, receivables activity, and reserve balances with a high level of accuracy.
• Review, organize, and validate data files for system upload, ensuring invoice and transaction information is entered consistently across platforms.
• Process cash movement activities, including wire and ACH-related transactions, in alignment with required banking schedules and internal controls.
• Produce aging reports, subsidiary schedules, and other financial reporting that supports balancing between payroll, invoicing, and accounting records.
• Investigate payment or account discrepancies, coordinate with cross-functional partners, and document resolutions for outstanding exception items.
• Maintain thorough, audit-ready records while following established operational procedures, compliance standards, and service expectations.
• Partner with portfolio or relationship management teams to address account issues and help preserve stable day-to-day portfolio operations.
• Identify workflow improvements that can strengthen efficiency, reduce errors, and support timely completion of recurring processes.
• Associate’s degree in Accounting or equivalent practical experience in financial operations, cash application, or related back-office processing.
• Strong Microsoft Excel skills with the ability to work accurately across large datasets, reports, and file validations.
• Working knowledge of accounts receivable, accounts payable, payroll-related transactions, cash posting, or similar accounting processes.
• Proven ability to manage detailed work under strict deadlines in a fast-paced, deadline-driven environment.
• Excellent organizational skills and close attention to detail, with a focus on accuracy, quality, and compliance.
• Strong communication and collaboration skills, with the ability to support internal stakeholders and resolve issues professionally.
• Experience in factoring, payroll operations, reconciliation activities, or exception handling workflows is preferred.