Facilities Assistant

We are looking for a Facilities Assistant to support day-to-day workplace operations in Cary, North Carolina. This Long-term Contract position focuses on maintaining an organized, functional office environment, coordinating facility-related activities, and helping ensure meeting spaces and building services run smoothly. The ideal candidate brings strong administrative support skills within facilities operations and is comfortable working with maintenance tracking tools and scheduling systems.

Responsibilities:

• Coordinate daily facilities support activities to help keep office spaces clean, safe, and operational.
• Manage conference room readiness by arranging spaces, addressing setup needs, and resolving issues that could affect meetings.
• Use computerized maintenance management tools to log service requests, track work orders, and monitor completion status.
• Partner with vendors, building contacts, and internal teams to address maintenance needs and general facility concerns.
• Maintain accurate records related to repairs, inspections, equipment activity, and workplace service requests.
• Assist with scheduling and administrative tasks connected to facilities coordination and office support functions.
• Support timekeeping-related administrative processes using Kronos where required for facilities operations.
• Help identify building or workspace issues and escalate them appropriately to ensure timely resolution.
• Experience supporting office or building operations in a facilities, workplace, or administrative coordination role.
• Working knowledge of CMMS platforms and computerized maintenance management processes.
• Ability to manage conference room logistics and respond effectively to meeting space needs.
• Strong organizational skills with attention to detail in tracking service requests and documentation.
• Comfortable coordinating with multiple stakeholders, including vendors, staff, and property contacts.
• Familiarity with Kronos Timekeeping System or similar workforce timekeeping tools.
• Effective communication skills and the ability to handle multiple priorities in a fast-paced environment.