Executive Assistant to the CFO
- Hunt Valley, MD, United States
$28 to $38 USD / hour
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Job details
- Pay
- $28 to $38 USD / hour
- Apply by
- Posting language
- English
- Posted
Original job description
- Provide high-level administrative support to the CFO, utilizing Microsoft Office applications including Word, Excel, PowerPoint, Outlook, Teams, and Planner.
- Manage and maintain a complex executive calendar, scheduling and coordinating internal and external meetings while ensuring priorities are effectively aligned.
- Prepare, organize, and maintain files, records, and documentation, including tracking policy updates and ensuring information remains current and accessible.
- Coordinate department and team meetings, including scheduling, logistics, and distribution of meeting materials.
- Manage incoming and outgoing correspondence and assist with mail distribution as needed.
- Arrange catering and food service for meetings, events, and executive functions.
- Conduct research, compile information from various sources, and prepare supporting documentation and briefing materials for presentations and meetings with internal and external stakeholders.
- Attend meetings as needed to capture detailed notes, document key discussion points, track action items, and summarize next steps and upcoming initiatives.
- Support special projects and perform additional administrative duties as assigned.
- Utilizing skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence to perform tasks efficiently
- Performing any other duties as assigned.
- Proficiency in ADP
- Familiarity with Concur for expense management, Google Docs and Microsoft Office Suite
- Proven ability to use CRM software for customer relationship management
- Experience in using Kronos Timekeeping System for managing employees' time
- Knowledge of About Time or similar software for project management
- Exceptional calendar management skills
- Strong communication skills to effectively interact with team members and clients
- Experience in managing conference calls
- Ability to handle correspondence professionally and efficiently.