Executive Assistant to the CEO

We are looking for an experienced Senior Executive Assistant to provide high-level administrative and personal support to the CEO. This position plays a central role in keeping executive priorities organized through proactive calendar coordination, travel planning, and responsive day-to-day support. The ideal candidate is experienced, resourceful, and confident managing confidential matters while ensuring smooth communication with internal teams and external partners. The ideal candidate will have experience supporting a CEO within a global organization. Must have experience with Board of Directors. This requires 5 days on-site. The salary target is $130,000-$160,000 and health benefits, dental, vision, 401k, PTO and bonus. Recruiter: Connie Stathopoulos

Responsibilities:

• Manage complex executive calendars, coordinate appointments, and adjust schedules to align with shifting business priorities.
• Arrange domestic and international travel, including itineraries, accommodations, transportation, and related logistics.
• Prepare and submit expense reports accurately and on time using designated expense management tools.
• Capture meeting discussions, organize follow-up items, and help ensure action items are tracked to completion.
• Support planning and execution of meetings and events by handling agendas, materials, conference setup, and logistics.
• Serve as a point of contact between assigned executives and both internal stakeholders and external contacts, maintaining clear and effective communication.
• Draft, format, and manage correspondence, reports, and other administrative documents with a high level of accuracy.
• Respond to ad hoc administrative requests and provide dependable support for special projects and executive priorities.
• 10+ years of experience providing executive-level administrative support in a fast-paced, detail-focused environment.
• Strong expertise in calendar management, travel coordination, and executive scheduling.
• Proficiency with MS Office
• Excellent written and verbal communication skills with the ability to interact effectively across all levels of an organization.
• Demonstrated ability to handle confidential information with discretion and sound judgment.
• Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously.
• Experience preparing correspondence, coordinating conference calls, and supporting meeting logistics effectively