Executive Assistant ON-SITE

Position Overview We are seeking a highly organized and proactive Executive Assistant for a contract opportunity supporting senior leadership. The ideal candidate will be responsible for managing complex calendars, coordinating meetings and travel arrangements, handling confidential information, and ensuring the day-to-day administrative operations run smoothly. This role requires exceptional communication skills, attention to detail, and the ability to thrive in a fast-paced environment while managing multiple priorities.

Key Responsibilities

• Provide administrative support to executive leadership and key stakeholders
• Manage complex calendars, schedule meetings, and coordinate conference calls
• Arrange domestic and international travel, including itineraries, accommodations, and expense reporting
• Prepare correspondence, reports, presentations, and meeting materials
• Screen and prioritize emails, phone calls, and requests
• Coordinate executive meetings, leadership events, and special projects
• Maintain confidential records and sensitive information with discretion
• Take meeting notes and track action items to completion
• Assist with budget tracking, invoicing, and expense reconciliation as needed
• Serve as a liaison between executives, internal departments, and external partners

Qualifications

• 3+ years of Executive Assistant, Senior Administrative Assistant, or related experience
• Experience supporting C-level executives, Vice Presidents, Directors, or senior leadership teams preferred
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
• Strong calendar management and travel coordination experience
• Exceptional organizational, problem-solving, and multitasking abilities
• Excellent written and verbal communication skills
• Ability to maintain strict confidentiality and professionalism
• Associate's or Bachelor's degree preferred but not required

Preferred Experience

• Supporting multiple executives simultaneously
• Managing board meetings or leadership meetings
• Preparing executive presentations and reports