Executive Assistant

We are looking for a detail-oriented Executive Assistant to provide part-time administrative and financial coordination support in Greenwich, Connecticut. This Long-term Contract position is well suited for someone who thrives in an organized support role, can manage sensitive records with discretion, and is comfortable working independently on a flexible schedule. The person in this role will help bring order to a large volume of financial documentation, partner with internal stakeholders and external advisors, and keep important records easy to access and up to date.

Responsibilities:

• Manage and organize financial records for multiple LLCs, ensuring documents are sorted, labeled, and easy to retrieve.
• Collect and prepare tax-related paperwork, including pay documentation and other supporting financial materials.
• Coordinate required records for mortgages, insurance, and property-related files across several assets.
• Work closely with company stakeholders and external accounting partners to confirm requested documentation is complete and available on time.
• Create structure within a high-volume paper filing environment by improving how physical records are categorized and maintained.
• Provide administrative support for special projects involving document compilation, record tracking, and related coordination tasks.
• Maintain confidentiality while handling sensitive personal and financial information.
• Monitor outstanding paperwork and follow up as needed to help keep documentation current and organized.
• Strong experience in administrative support, filing, and document management.
• Excellent organizational skills with a high level of accuracy and attention to detail.
• Ability to manage confidential financial information with professionalism and discretion.
• Comfortable working independently and setting priorities with minimal oversight.
• Effective written and verbal communication skills.
• Resourceful approach to problem-solving in a busy environment with changing needs.
• Prior entry-level administrative experience is preferred; direct accounting experience is not required.