Executive Assistant

We are looking for an experienced Executive Assistant to provide dedicated support to senior leadership located in the Greater Philadelphia Region. This long-term contract position is ideal for a highly organized individual who can manage competing priorities, maintain seamless executive operations, and foster strong coordination across teams. The Executive Assistant role combines executive-level administrative support with project coordination to help leadership stay focused, informed, and prepared.

Here’s how you’ll contribute each day

• Oversee complex executive calendars, aligning appointments, internal discussions, and external commitments to support effective time management.
• Organize leadership and board meetings by preparing schedules, coordinating logistics, assembling materials, and tracking follow-up items.
• Manage travel planning from start to finish, including itineraries, reservations, schedule adjustments, and related arrangements for executives.
• Serve as a central point of communication by screening inquiries, drafting correspondence, and ensuring timely information flow between leadership and stakeholders.
• Provide administrative and operational support for executive office activities to help maintain efficient day-to-day functions.
• Coordinate strategic projects across departments, monitoring timelines, priorities, deliverables, and budgets to support successful execution.
• Partner with internal staff and external contacts to keep initiatives moving forward and resolve issues that may affect progress.
• Prepare reports, presentations, and briefing materials that equip executives for meetings, decisions, and organizational discussions.

Other requirements for the Executive Assistant position include and are not limited to:

• Demonstrated experience supporting senior executives in a high-level administrative capacity.
• Strong background in calendar management, meeting coordination, and executive scheduling.
• Proven ability to arrange and manage business travel with a high degree of accuracy.
• Experience supporting executive meetings, including preparation of agendas, materials, and follow-up actions.
• Excellent written and verbal communication skills with the ability to interact effectively across all levels of an organization.
• Strong organizational and project coordination abilities, with attention to deadlines, details, and shifting priorities.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Proficiency in standard office and administrative tools used for scheduling, communication, and document preparation.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013529605