Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level support to a senior leadership team member in Nashville, Tennessee. This Long-term Contract position is ideal for someone who thrives in a fast-paced onsite environment, works with minimal supervision, and brings strong judgment to managing shifting priorities. The role focuses on keeping executive operations running smoothly through thoughtful scheduling, travel coordination, and proactive administrative support.

Responsibilities:

• Manage the executive’s daily calendar by organizing meetings, resolving scheduling conflicts, and ensuring time is aligned with business priorities.
• Coordinate domestic and business travel arrangements, including itineraries, logistics, and schedule updates as plans change.
• Serve as a reliable administrative partner by anticipating needs, preparing for upcoming activities, and helping the executive stay organized.
• Communicate with internal teams using platforms such as Outlook, Teams, and Slack to keep meetings, requests, and follow-ups on track.
• Support meeting coordination by arranging details, confirming attendees, and helping maintain a smooth flow for executive engagements.
• Handle routine administrative tasks with accuracy and discretion while maintaining a high level of professionalism in all interactions.
• Use office and productivity tools, including Microsoft applications and AI platforms, to complete assignments efficiently and improve day-to-day workflows.
• Prior experience providing direct support to a senior executive or company leader in an Executive Assistant or similar administrative role.
• Strong ability to work independently, make sound decisions, and manage responsibilities without constant direction.
• Proven attention to detail with the ability to think ahead, anticipate next steps, and prevent scheduling or logistical issues.
• Hands-on experience with calendar management, travel booking, and executive meeting coordination.
• Proficiency with Outlook, Microsoft Office tools, Teams, and Slack in a business setting.
• Comfort using AI tools such as ChatGPT to support productivity, communication, or administrative tasks.
• Ability to succeed in an onsite role in Crossville, Tennessee, working a schedule of approximately 40 hours per week.