Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative support to leadership in Wilmington, Massachusetts. This role focuses on keeping schedules organized, coordinating travel logistics, and ensuring meetings are planned efficiently. The ideal candidate is detail-oriented, resourceful, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities:

• Manage complex executive calendars, prioritize appointments, and adjust schedules as business needs change.
• Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary preparation.
• Coordinate meeting logistics by securing venues, organizing materials, and confirming attendee schedules.
• Prepare and maintain detailed travel itineraries to support seamless executive trips.
• Serve as a central point of contact for scheduling matters and help resolve conflicts quickly and professionally.
• Support executive meetings by handling planning details, distributing information, and tracking key follow-up items.
• Demonstrated experience supporting senior leaders in an administrative or executive support capacity.
• Strong ability to manage calendars with accuracy, discretion, and attention to shifting priorities.
• Hands-on experience arranging travel and coordinating related logistics for business purposes.
• Proficiency in organizing executive meetings and maintaining clear communication with stakeholders.
• Excellent written and verbal communication skills paired with strong organizational abilities.
• Ability to handle confidential information with professionalism and sound judgment.