Executive Assistant
- Rochester, NY, United States
$25 to $30 USD / hour
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Job details
- Pay
- $25 to $30 USD / hour
- Apply by
- Experience
- 5+ years of experience supporting senior executives, preferably within finance, accounting, or corporate leadership.
- Posting language
- English
- Posted
Original job description
- Provide comprehensive administrative support to the CFO, including calendar management, meeting coordination, and travel arrangements.
- Prepare and organize materials for meetings, presentations, board discussions, and financial reviews.
- Act as a liaison between the CFO and internal/external stakeholders, maintaining professionalism and confidentiality at all times.
- Manage communications on behalf of the CFO, including screening calls, drafting correspondence, and responding to inquiries as appropriate.
- Coordinate departmental meetings, leadership sessions, and special events.
- Track deadlines, follow up on action items, and ensure timely completion of deliverables.
- Assist with expense reporting, invoice processing, and other administrative tasks related to the finance function.
- Support the preparation of reports, spreadsheets, and presentation materials.
- Maintain confidential files, records, and sensitive financial information.
- Help drive efficiency by identifying opportunities to improve administrative processes and workflows.
- Provide support for special projects and strategic initiatives led by the CFO.
- Bachelor’s degree preferred or equivalent work experience.
- 5+ years of experience supporting senior executives, preferably within finance, accounting, or corporate leadership.
- Proven experience supporting C-level executives, ideally a CFO or other senior finance leader.
- Strong proficiency in Microsoft Office Suite, especially Outlook, Excel, PowerPoint, and Word.
- Excellent written and verbal communication skills.
- Exceptional organizational skills and attention to detail.
- Ability to handle sensitive and confidential information with discretion.
- Strong problem-solving skills and the ability to work independently.
- Experience managing complex calendars and coordinating domestic and international travel.
- Professional demeanor with strong interpersonal skills.
More about this job
Skills
- Administrative support
- Presentation skills
- Confidentiality
- Leadership
- Reporting
- Microsoft Office
- Microsoft Outlook
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Word
- Communication skills
- Organizational skills
- Attention to detail
- Problem solving
- Work independently
- Interpersonal skills