Executive Assistant

We are looking for a poised and resourceful Executive Assistant to support the President of a food manufacturing organization in Tarrytown, New York. This position is ideal for someone who thrives in a high-pressure setting, anticipates needs before they arise, and manages sensitive matters with professionalism and sound judgment. The successful candidate will play a central role in keeping daily priorities organized, communications streamlined, and executive operations running efficiently.

Responsibilities:

• Oversee the President’s calendar by arranging meetings, adjusting priorities, and protecting time for critical business needs.
• Coordinate domestic and international travel plans, including itineraries, transportation, lodging, and schedule changes as needed.
• Serve as a key point of contact by screening communications, responding appropriately, and escalating urgent matters with discretion.
• Prepare for executive meetings by organizing agendas, compiling materials, and confirming logistics in advance.
• Track shifting priorities and help align daily activities with business objectives in a fast-moving environment.
• Handle confidential information with a high level of care while maintaining professionalism in all interactions.
• Support smooth day-to-day executive workflow by anticipating administrative needs and resolving scheduling conflicts promptly.
• Demonstrated experience providing high-level administrative support to a senior executive or company leader.
• Strong ability to manage complex calendars and coordinate multiple priorities with accuracy.
• Proven experience arranging business travel and handling related logistics from start to finish.
• Excellent communication skills, with the ability to interact professionally across all levels of an organization.
• Sound judgment and discretion when managing confidential information and sensitive situations.
• Strong organizational skills and the ability to work effectively in a deadline-driven environment.
• Proficiency in coordinating executive meetings and supporting leadership with strong administrative execution.