Executive Assistant

We are looking for an Executive Assistant to support leadership operations in Fort Worth, Texas. This contract position with permanent potential is ideal for someone who is highly organized, comfortable managing multiple priorities, and confident working across several business units. The person in this role will help maintain reporting accuracy, coordinate recurring leadership activities, and keep communication flowing between offices and stakeholders.

Responsibilities:

• Support executive leadership by organizing information and tracking activity across approximately seven business units or profit centers.
• Compile data from company systems and translate it into well-structured Excel reports for leadership review and decision-making.
• Prepare weekly reporting materials for Monday meetings, ensuring required organizational data is gathered, updated, and presented on time.
• Partner with branch and office teams to request information, clarify priorities, and follow up on outstanding items.
• Manage executive calendars by scheduling meetings, coordinating availability, and helping maintain an efficient daily agenda.
• Arrange business travel, including itinerary planning and logistical coordination for leaders and key meetings.
• Assist with executive meeting preparation by organizing documents, confirming schedules, and supporting follow-through on action items.
• Experience supporting executives or senior leaders in an administrative or coordination-focused role.
• Strong proficiency in Microsoft Excel, with the ability to organize, update, and maintain reporting spreadsheets accurately.
• Demonstrated ability to manage calendars, schedule meetings, and coordinate competing priorities.
• Background in arranging travel and handling related logistics with strong attention to detail.
• Clear communication skills and the ability to work effectively with multiple offices or branch locations.
• Strong organizational skills with the ability to manage recurring deadlines and routine reporting needs.
• High level of professionalism, discretion, and follow-through in a fast-paced business environment.