Executive Assistant

Robert Half is partnering with a respected professional services firm in Solana Beach to find a highly organized Executive Assistant who can keep senior leadership focused, prepared, and moving forward! This opportunity is ideal for someone who thrives in a fast-paced environment, understands the importance of discretion, and can confidently manage competing priorities without needing constant direction. Beyond calendar management, this person will serve as a trusted administrative partner, helping coordinate leadership initiatives, streamline communication, and ensure important projects stay on track. The ideal candidate is proactive, polished, and comfortable interacting with executives, clients, and external business partners.

Key Responsibilities:

• Manage complex executive calendars, prioritize meeting requests, and resolve scheduling conflicts.
• Coordinate domestic travel, hotel accommodations, transportation, and detailed itineraries.
• Prepare meeting agendas, presentations, reports, and executive correspondence.
• Track action items and deadlines following leadership meetings.
• Review and organize confidential documents, contracts, and business records.
• Coordinate client meetings, leadership events, and internal company gatherings.
• Prepare expense reports and assist with budget tracking and invoice approvals.
• Screen incoming communications and determine which matters require immediate attention.
• Partner with department leaders to coordinate cross-functional projects.
• Maintain organized electronic filing systems and executive documentation.
• Assist with special projects, research, and presentation preparation.
• Handle sensitive business information with professionalism and discretion.
• 4+ years of Executive Assistant or senior-level administrative support experience.
• Experience supporting C-suite executives, owners, or senior leadership preferred.
• Advanced calendar management and Microsoft Outlook skills.
• Proficiency in Microsoft Office, especially PowerPoint, Word, and Excel.
• Strong written communication and professional presentation skills.
• Excellent judgment, organization, and follow-through.
• Ability to anticipate needs, adapt quickly, and manage confidential information.