Executive Assistant

Our client, a well-established investment firm, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and personal support to members of the C-suite. This individual will serve as a trusted partner to senior leadership, managing a combination of professional and personal responsibilities while ensuring day-to-day priorities, schedules, and operations run seamlessly. The ideal candidate is exceptionally resourceful, exercises sound judgment and discretion, and is comfortable managing competing priorities in a fast-paced, high-touch environment. This role requires someone who can anticipate needs, operate independently, and provide a high level of service and confidentiality.

Key Responsibilities

• Provide comprehensive administrative and executive support to C-suite leadership, managing both professional and personal responsibilities.
• Proactively manage complex calendars, coordinate meetings, and prioritize competing scheduling requests.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Coordinate personal appointments, reservations, household-related needs, and other lifestyle arrangements as requested.
• Manage incoming communications, emails, phone calls, and correspondence on behalf of executives.
• Prepare, proofread, and organize presentations, reports, meeting materials, and other confidential documents.
• Coordinate internal and external meetings, including preparing agendas, gathering materials, and managing follow-up items.
• Serve as a primary point of contact for internal stakeholders, investors, clients, vendors, and other external contacts.
• Handle confidential business, financial, and personal information with the highest level of discretion.
• Track important deadlines, commitments, and follow-up items to ensure nothing falls through the cracks.
• Assist with special projects, event planning, and other ad hoc responsibilities as needed.

Qualifications

• 3+ years of experience supporting C-suite executives, senior leadership, or high-net-worth individuals in an Executive Assistant or similar capacity.
• Experience supporting executives within investment management, financial services, private equity, wealth management, or a similar professional environment preferred.
• Demonstrated experience managing both professional and personal executive responsibilities.
• Strong calendar management and complex domestic/international travel coordination experience.
• Exceptional organizational skills with the ability to anticipate needs and manage multiple priorities simultaneously.
• Excellent written and verbal communication skills with a polished, professional demeanor.
• High level of discretion, confidentiality, and sound judgment when handling sensitive information.
• Proficiency in Microsoft Office Suite, Outlook, Word, Excel, and PowerPoint.
• Self-starter mentality with the ability to work independently, problem-solve, and adapt to changing priorities.

Ideal Candidate Profile The successful candidate will be a true right hand to executive leadership - someone who is anticipatory, resourceful, and comfortable going above and beyond to ensure both professional and personal matters are handled seamlessly. This individual should take pride in providing exceptional support, building trusted relationships, and maintaining a high level of organization in a dynamic environment.