Executive Assistant

We are looking for an Executive Assistant in Portland, Oregon, to provide contract administrative and operational support to leadership. This position is ideal for someone who is organized, communicates clearly, and can coordinate schedules, meetings, travel, and day-to-day priorities.

Description of Position:

• Manage calendars, schedule meetings, and coordinate appointments.
• Arrange travel, meeting logistics, and other administrative details.
• Prepare, edit, and organize correspondence, reports, presentations, and other documents.
• Coordinate communication between leadership, internal teams, and external contacts.
• Track follow-ups, deadlines, and action items to help keep priorities moving.
• Support onboarding by coordinating equipment, access, schedules, and related details for new personnel.
• Provide basic technical assistance with meeting tools, remote access, and other administrative technology.
• Maintain organized records and handle sensitive information with discretion.
• Identify administrative process gaps and help improve coordination and efficiency.
• Assist with other administrative tasks as needed.

Requirements of the position:

• Experience providing executive or administrative support in a detail-focused environment.
• Ability to manage calendars, coordinate meetings, and organize multiple priorities.
• Clear written and verbal communication skills.
• Strong organizational skills, sound judgment, and attention to detail.
• Discretion when handling confidential or sensitive information.
• Comfort supporting onboarding and providing basic technical assistance.
• Working knowledge of common office, scheduling, video-conferencing, and remote access tools.
• Ability to adapt to changing priorities in a contract role.