Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leaders within a mission-driven non-profit organization in Charleston, South Carolina. This contract position calls for someone who can manage competing priorities, communicate with a range of stakeholders, and keep daily operations running smoothly. The ideal candidate brings strong organizational skills, sharp attention to detail, and the ability to support executives in a fast-paced environment with discretion and efficiency.

Responsibilities:

• Support senior executives with day-to-day administrative tasks, ensuring timely follow-through on priorities and requests.
• Maintain complex calendars, coordinate scheduling logistics, and confirm meetings with both internal teams and external contacts.
• Prepare and distribute mail merge communications and other correspondence with accuracy and care.
• Record constituent or stakeholder interactions in the organization's system on behalf of executive leadership.
• Review, edit, format, and produce documents to ensure presentation-ready materials.
• Organize meetings involving multiple participants, including agenda coordination, note-taking, and circulation of meeting summaries.
• Serve as a liaison across departments to help streamline communication and keep initiatives moving forward.
• Arrange travel and related logistics for executive meetings and business needs as requiredc
• Demonstrated experience providing administrative or executive-level support in an office setting.
• Strong ability to manage calendars, coordinate meetings, and handle shifting priorities with minimal supervision.
• Excellent written communication skills, including proofreading and document preparation.
• High level of organization, attention to detail, and discretion when handling sensitive information.
• Proficiency with Microsoft Office applications such as Word, Outlook, Excel, and PowerPoint.
• Ability to work effectively in a fast-paced environment while supporting multiple stakeholders.
• Experience with donor, CRM, or organizational database systems is preferred.
• Background in travel coordination, meeting support, and preparation of meeting minutes is preferred.