Executive Assistant

The Opportunity We are seeking a highly organized and proactive Executive Assistant to support the leadership team of a well-established entertainment and brand-focused organization in San Diego. This position is ideal for an experienced executive support professional who enjoys being a trusted partner to senior leadership, coordinating across teams, and helping drive the organization’s day-to-day priorities forward.

The successful candidate will be resourceful and comfortable operating in a fast-paced environment while balancing executive priorities, complex scheduling, Board support, and special projects. This person should be able to work independently, exercise sound judgment, anticipate needs, and build strong relationships with leadership, employees, Board members, business partners, and external contacts.

Roles & Responsibilities The Executive Assistant will provide high-level administrative and organizational support to the leadership team while serving as a key resource for executive communications, scheduling, meetings, Board coordination, office operations, and special projects.

Executive & Leadership Support

• Manage and coordinate complex executive calendars, meetings, appointments, conference calls, and travel logistics.
• Serve as a professional liaison between senior leadership, employees, Board members, business partners, and external contacts.
• Anticipate leadership needs and proactively manage priorities, scheduling conflicts, deadlines, and follow-up items.
• Prepare agendas, presentations, reports, correspondence, and other materials for executive leadership.
• Coordinate and organize information needed for Board and leadership meetings.
• Track action items, deadlines, and commitments to help ensure timely completion.
• Handle confidential information and sensitive matters with a high level of discretion and sound judgment.

Meetings, Events & Board Support

• Coordinate logistics for Board meetings, executive meetings, staff meetings, company events, and leadership gatherings.
• Manage meeting invitations, calendars, materials, room setup, technology, catering, and follow-up.
• Support virtual meetings through Zoom and other video conferencing platforms.
• Assist leadership with conferences, industry events, partner meetings, and other external engagements.

Special Projects & Process Improvement

• Take ownership of special projects and administrative initiatives as assigned by executive leadership.
• Identify opportunities to streamline processes, improve organization, and increase administrative efficiency.
• Maintain organized systems for documents, projects, deadlines, and executive follow-up.
• Work collaboratively across departments to support leadership priorities and broader organizational initiatives.

Requirements

• 6+ years of experience supporting C-suite executives, senior leadership, or a leadership team in a high-level Executive Assistant capacity.
• Proven ability to manage complex calendars, competing priorities, meetings, travel, and time-sensitive requests.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Excellent written and verbal communication skills with a polished and professional presence.
• Strong judgment and discretion when handling confidential and sensitive information.
• Ability to anticipate needs, proactively identify potential issues, and take initiative without requiring extensive direction.
• Comfortable interacting with executives, Board members, business partners, and external stakeholders.
• Strong proficiency with Microsoft Office Suite, Outlook, Word, Excel, PowerPoint, and virtual meeting platforms such as Zoom.
• Ability to manage multiple projects and shifting priorities in a fast-paced environment.
• Experience supporting Board meetings, events, or special projects is highly preferred.
• Bachelor’s degree preferred, but equivalent professional experience will be considered.