Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative support for leadership located in the Greater Philadelphia Region. This contract role is well-suited for an individual with strong organizational and coordination skills who enjoys keeping operations running efficiently. The ideal Executive Assistant candidate is proactive, detail-focused, and able to balance multiple responsibilities while maintaining a high level of accuracy

Here’s how you’ll contribute each day:

• Manage complex executive calendars, prioritize appointments, and resolve scheduling conflicts to support daily operations.
• Arrange domestic and international travel plans, including transportation, lodging, and itinerary coordination.
• Prepare and organize meeting schedules, confirm logistics, and help ensure executives are fully briefed in advance.
• Coordinate travel-related changes and communicate updates promptly to minimize disruptions.
• Support executive meetings by handling invitations, scheduling adjustments, and follow-up action tracking.
• Maintain accurate records of schedules, travel plans, and related administrative details.
• Serve as a dependable point of coordination for time-sensitive executive support needs.

Other requirements for the Executive Assistant position include and are not limited to:

• Proven experience providing administrative support to senior leaders or executives.
• Strong background in calendar management with the ability to handle competing priorities.
• Demonstrated experience booking and coordinating travel arrangements.
• Ability to manage executive meeting logistics with a high level of professionalism.
• Excellent organizational skills and close attention to detail.
• Strong written and verbal communication skills.
• Proficiency with standard business and scheduling tools.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013540143