Executive Assistant

We are looking for an organized and proactive Executive Assistant to support leadership team located in the Greater Philadelphia Region. This is a contract position is suited for someone who can manage complex schedules, coordinate executive-level meetings, and handle travel planning with accuracy and discretion. The ideal Executive Assistant candidate brings strong administrative judgment, clear communication, and the ability to keep priorities moving in a fast-paced environment.

What you get to do every single day:

• Oversee executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily commitments.
• Arrange domestic and/or international travel plans, including itineraries, transportation, lodging, and related logistics.
• Coordinate meeting schedules for senior stakeholders, secure conference space or virtual access, and confirm attendance details.
• Prepare and distribute calendar updates, meeting materials, and travel information to support smooth executive operations.
• Track shifting priorities and adjust appointments or travel plans quickly while maintaining strong attention to detail.
• Serve as a reliable point of coordination for administrative requests connected to executive meetings and business travel.

Other requirements for the Executive Assistant position include and are not limited to:

• Demonstrated experience providing administrative support in an executive assistant or similar role.
• Strong ability to manage high-volume calendars with competing priorities and last-minute changes.
• Proven experience booking and coordinating travel arrangements with a high degree of accuracy.
• Comfortable supporting executive meetings, including scheduling, logistics coordination, and follow-up.
• Excellent written and verbal communication skills with a detail-oriented and discreet approach.
• Strong organizational skills and the ability to work independently in a deadline-driven environment.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013540142