Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadership in a high-visibility contract position based onsite in Costa Mesa, California. This five-week assignment requires someone who can manage schedules, coordinate meetings and travel, and communicate effectively in both written and verbal interactions. The ideal candidate is organized, discreet, and confident handling day-to-day executive support in a fast-paced office environment.

Responsibilities:

• Manage complex calendars for executive leadership, including scheduling internal and external meetings and adjusting priorities as needs change.
• Coordinate travel logistics such as itineraries, bookings, and related arrangements to ensure smooth executive travel plans.
• Prepare for meetings by organizing agendas, tracking schedules, and attending sessions to capture key details and support follow-up actions.
• Draft clear handwritten and written correspondence for clients, business contacts, and personal outreach on behalf of executives.
• Serve as a dependable onsite partner by handling daily administrative needs with strong judgment and attention to presentation.
• Use Microsoft Office and Zoom to create documents, manage communications, and support virtual and in-person meetings effectively.
• At least 3 years of experience providing executive-level administrative support.
• Strong background managing calendars, coordinating meetings, and handling shifting priorities with accuracy.
• Experience arranging business travel and overseeing related scheduling details.
• Proficiency with Microsoft Office applications and Zoom.
• Excellent written and verbal communication skills, including the ability to produce clear and effective correspondence.
• Detail-oriented approach and discretion for a role with regular exposure to senior stakeholders.
• Ability to work fully onsite in Costa Mesa, California for the duration of the five-week contract assignment.