Executive Assistant

Executive Assistant

We are seeking a proactive and highly organized Executive Assistant to support senior leadership and assist with key administrative, people operations, compliance, and accounting functions. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide executive support including calendar management, travel coordination, correspondence, meeting scheduling, and expense reporting.
• Coordinate schedules and collaborate with other administrative team members.
• Track and support professional licensing, corporate registrations, renewals, and compliance requirements across multiple states.
• Assist with recruiting efforts, candidate communications, interview scheduling, onboarding, and employee orientation.
• Support performance review administration and maintain recruiting and personnel records.
• Provide administrative support to the accounting team, including data entry, expense report processing, receipt reconciliation, and spreadsheet tracking.

Qualifications

• 3+ years of Executive Assistant, Administrative Assistant, or similar experience.
• Strong organizational, communication, and project coordination skills.
• Exceptional attention to detail, spelling, grammar, and accuracy
• Ability to learn and manage complex processes, including licensing and compliance requirements.
• Proficiency with Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Exposure to HR, recruiting, onboarding, or accounting functions is preferred.
• Proactive and resourceful with strong follow-through.
• Able to handle confidential information with discretion.
• Comfortable managing multiple projects and deadlines simultaneously.
• Takes ownership of tasks and consistently delivers high-quality work.