Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadership in Fort Lauderdale, Florida. This position is ideal for someone who thrives in a dynamic environment, handles sensitive matters with sound judgment, and keeps competing priorities organized. The right candidate will bring strong follow-through, excellent communication skills, and the ability to manage both daily executive support and longer-term coordination needs.

Responsibilities:

• Oversee a high-volume executive calendar, adjusting schedules as priorities shift while maintaining discretion in all communications and planning.
• Arrange domestic and international travel, including air, hotel, ground transportation, and detailed itineraries to ensure smooth business trips.
• Act as a trusted partner to senior leadership by helping manage priorities, anticipating needs, and keeping critical initiatives moving forward.
• Lead assigned projects from initial planning through final completion, working independently and providing updates when needed.
• Coordinate logistics for company gatherings and special events, including large annual retreats, employee functions, client engagements, and culture-focused activities.
• Respond quickly to urgent day-to-day requests while also identifying upcoming deadlines, potential conflicts, and areas requiring advance preparation.
• Monitor open action items and drive follow-up with internal teams to support timely completion of executive and business priorities.
• Support meeting preparation by organizing materials, scheduling discussions, and helping ensure key stakeholders are aligned in advance.
• 3-5+ years of experience providing direct support to a senior executive in an Executive Assistant or similar role.
• Demonstrated ability to manage complex scheduling, executive travel, meetings, and event coordination with a high level of accuracy.
• Strong organizational and project management skills, with the ability to take ownership of tasks and deliver results with limited supervision.
• Strong attention to detail, adaptability, and interpersonal skills to build credibility and trust with senior leadership.
• Comfortable working in a fast-paced, entrepreneurial setting where priorities can shift quickly.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.
• Experience supporting remote or hybrid executive teams; familiarity with Salesforce is a plus.
• Proven resourcefulness, sound judgment, and interest in a stable role with long-term growth potential.