Executive Assistant

We are looking for an accomplished Executive Assistant to support senior leadership in Los Angeles, California, with a primary focus on the Controller and Managing Director of Financial Management Services. This contract-to-permanent opportunity is ideal for someone who thrives in a high-visibility environment, brings structure to competing priorities, and can provide strong administrative and operational support across executive functions. The person in this role will work closely with multiple leaders, helping keep schedules, communications, and key business activities organized and moving forward.

Responsibilities:

• Provide high-level administrative support to the Controller and Managing Director while assisting other senior leaders as business needs require.
• Oversee demanding executive calendars, schedule meetings, and coordinate shifting priorities to keep leadership aligned and on time.
• Monitor follow-ups, approvals, deadlines, and open deliverables so important items are completed without delay.
• Prepare clear and accurate documents such as executive correspondence, summaries, presentations, reports, and sensitive meeting materials.
• Support operational and finance-related administration by organizing documentation, tracking expenses, and coordinating with vendors and internal stakeholders.
• Arrange travel logistics and manage meeting planning for executives, ensuring schedules and supporting materials are accurate and complete.
• Facilitate communication between leadership, department heads, external partners, and service providers to maintain clear next steps and accountability.
• Recognize opportunities to improve administrative workflows and implement practical solutions that increase efficiency and organization.
• Handle confidential business, financial, legal, and personnel information with a high degree of discretion and sound judgment.
• At least 5 years of experience providing direct support to C-Suite or senior financial executives such as a CEO, CFO, Controller, or Managing Director.
• Proven ability to support multiple executives at once within a fast-paced and complex business environment.
• Strong background in executive support, business operations coordination, and administrative management; experience with financial administration is preferred.
• Advanced skills in Microsoft 365, including Outlook, Excel, Word, Teams, and SharePoint.
• Demonstrated success in organizations undergoing growth, change, or competing operational demands.
• Excellent judgment, professionalism, and discretion when managing highly sensitive information.
• Confident communication style with the ability to be proactive, diplomatic, and effective when working with senior leadership.
• Strong organizational skills, attention to detail, and the ability to anticipate needs before issues arise.