Executive Assistant

We are looking for an Executive Assistant to provide dependable administrative support for a Contract opportunity in Hamilton, New Jersey. This position will play a key role in keeping an executive’s daily operations organized, from coordinating schedules to preparing for meetings and handling routine support tasks. The ideal candidate is responsive and comfortable managing shifting priorities while maintaining a strong attention to detail.

Responsibilities:

• Oversee the executive’s calendar, ensuring appointments, priorities, and schedule changes are managed accurately and efficiently.
• Arrange meetings by coordinating participant availability, securing logistics, and confirming details in advance.
• Support domestic travel planning by booking itineraries and organizing related trip information as needed.
• Prepare and submit expense documentation, helping maintain timely and accurate reporting.
• Provide day-to-day administrative assistance, including document preparation, correspondence support, and general office coordination.
• Handle special assignments and emerging requests with flexibility while meeting deadlines and maintaining quality.
• Monitor scheduling conflicts and proactively recommend adjustments to keep commitments aligned with business needs.
• Demonstrated experience supporting senior leaders in an executive or administrative assistant capacity.
• Strong ability to manage complex calendars and coordinate meetings with accuracy and discretion.
• Working knowledge of travel booking and itinerary coordination for business purposes.
• Experience assisting with expense reporting and related administrative documentation.
• Proficiency in general office and administrative support tasks in a detail-focused environment.
• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced setting.
• Clear written and verbal communication skills, along with a high level of discretion and confidentiality.