Executive Assistant

We are looking for an Executive Assistant to provide dependable administrative and operational support for a team located in the Greater Philadelphia Region. This contract position is ideal for someone who is highly organized, comfortable handling financial coordination tasks, and confident managing busy schedules and day-to-day priorities. The Executive Assistant role requires strong attention to detail, effective communication, and the ability to keep records, meetings, and workflow activities running smoothly.

What you get to do every single day:

• Review and submit invoices and purchase-related documentation with accuracy and within required timelines.
• Maintain spreadsheet records by entering, updating, and monitoring important operational and financial information.
• Oversee calendar activity by arranging meetings, coordinating appointments, and helping manage scheduling conflicts.
• Organize administrative files and ensure records remain current, accessible, and properly maintained.
• Provide day-to-day support for business operations by assisting with routine administrative needs and follow-up tasks.
• Coordinate travel logistics, including booking arrangements and supporting executive meeting schedules as needed.

Other requirements for the Executive Assistant position include and are not limited to:

• Prior experience in an Executive Assistant or administrative support role.
• Demonstrated ability to process invoices and purchase orders accurately.
• Strong spreadsheet proficiency, including data entry, tracking, and record maintenance.
• Proven calendar management skills with the ability to coordinate meetings and appointments efficiently.
• Excellent organizational and time management abilities in a fast-paced environment.
• Strong verbal and written communication skills with a high level of professionalism.
• Ability to manage multiple assignments while maintaining close attention to detail.

Interested candidates should reach out to Tori Gill at 215.568.4580 and reference JO# 03720-0013538600