Executive Assistant

We are looking for a part-time Executive Assistant to support senior leadership through proactive scheduling, travel coordination, and meeting preparation. This is a Contract position suited for someone who can keep priorities organized, manage competing demands, and maintain a detail-oriented approach. The ideal candidate brings strong judgment, attention to detail, and the ability to anticipate executive needs in a fast-paced environment.

Responsibilities:

• Oversee complex executive calendars, resolving scheduling conflicts and aligning meetings with shifting business priorities.
• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.
• Coordinate executive meetings by organizing agendas, confirming attendees, and ensuring materials are prepared in advance.
• Track travel details and schedule changes to help leaders stay informed and on time throughout their commitments.
• Serve as a central point of coordination for appointment planning, meeting timing, and day-to-day administrative support.
• Prepare and maintain organized scheduling records and travel information to support smooth executive operations.
• Proven experience providing administrative support to executives or senior leaders.
• Strong ability to manage calendars with accuracy and handle frequent schedule adjustments.
• Demonstrated experience booking and coordinating business travel arrangements.
• Ability to support executive meetings with strong organization and attention to detail.
• Excellent verbal and written communication skills with strong attention to detail.
• High level of discretion when handling sensitive information.
• Proficiency with standard office and scheduling tools used for calendar and travel coordination.