Executive Assistant

Our client, a mission-driven nonprofit organization, is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to executive leadership. This role requires a professional who can manage complex calendars, coordinate meetings and events, handle sensitive information with discretion, and serve as a key partner in supporting day-to-day operations. The ideal candidate is detail-oriented, adaptable, and passionate about contributing to an organization that makes a meaningful impact in the community.

Key Responsibilities:

• Provide comprehensive administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements
• Prepare correspondence, reports, presentations, and other documents with a high level of accuracy and professionalism
• Serve as a liaison between executives, board members, staff, donors, and external stakeholders
• Coordinate board meetings, committee meetings, and special events, including scheduling, materials preparation, and follow-up
• Maintain confidential records and handle sensitive information with discretion
• Track deadlines, manage priorities, and ensure timely completion of key initiatives
• Support internal communications and assist with special projects as needed
• Help streamline administrative processes and improve office efficiency
• 3+ years of experience supporting senior leadership, preferably in a nonprofit, education, healthcare, or mission-driven environment
• Strong calendar management, scheduling, and organizational skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism, discretion, and sound judgment
• Experience supporting board relations or donor communications is a plus

Preferred Attributes:

• Resourceful and solution-oriented
• Strong attention to detail
• Able to work independently while collaborating effectively with teams
• Passion for supporting a nonprofit mission and values-driven work