Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative support the CEO. This contract position requires a detail-oriented candidate with relevant experience who can manage complex scheduling needs, coordinate travel logistics, and help keep executive priorities organized and moving forward. The ideal candidate is detail-oriented, responsive, and comfortable supporting leadership across the East Coast time zone, with occasional travel as needed.

Responsibilities:

• Oversee executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.
• Arrange domestic and, when needed, business travel by securing flights, lodging, ground transportation, and related itineraries.
• Coordinate executive meetings by organizing logistics, confirming attendance, and helping maintain well-structured agendas.
• Prepare and distribute travel plans, meeting details, and scheduling updates so leaders have accurate information at all times.
• Serve as a central point of administrative coordination, keeping priorities organized and supporting day-to-day executive operations.
• Monitor shifting schedules and adjust plans quickly to accommodate changing business needs and time-sensitive requests.
• Support leadership across East Coast working hours and provide dependable assistance with occasional travel-related needs.
• Maintain discretion while handling sensitive scheduling, communication, and administrative matters.
• Demonstrated experience providing executive-level administrative support in a fast-paced environment.
• Strong ability to manage complex calendars and coordinate multiple priorities with accuracy.
• Proven experience handling travel arrangements, including itineraries, accommodations, and transportation logistics.
• Ability to organize executive meetings and support related scheduling and coordination activities.
• Excellent written and verbal communication skills with a detail-focused and service-oriented approach.
• High level of attention to detail and the ability to manage confidential information with discretion.
• Availability to support executives aligned to the East Coast time zone.
• Willingness to travel occasionally, based on business needs.