Executive Assistant

On behalf of our client we are looking for an experienced Executive Assistant to provide high level support within a manufacturing organization near La Grange, IL. This position plays a central role in keeping executive priorities organized, communications flowing smoothly, and key meetings and travel plans executed with precision. The ideal candidate is experienced, resourceful, and able to manage competing demands while maintaining confidentiality and strong attention to detail. Looking for someone to have direct experience supporting someone in the C-Suite.

Compensation: $110k-$130k plus a 10%-12% bonus Hybrid 3 days in office 2 days wfh Medical, Dental, Vision, PTO, Sick, 401k Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster

Responsibilities:

• Partner closely with senior leadership to anticipate needs, manage priorities
• Oversee a demanding executive calendar by balancing requests, adjusting schedules as needed.
• Arrange domestic and international travel plans, including transportation, lodging, itineraries, and required documentation.
• Support board and committee activities by coordinating schedules, and preparing materials.
• Organize leadership meetings, executive offsites, and organizing agendas.
• Prepare executive for meetings by gathering background information, consolidating materials, and highlighting open items that require attention or decisions.
• Manage incoming correspondence and requests.
• Expense reports.
• Proven experience supporting senior executives or C-suite leaders in a fast-paced business environment.
• Strong expertise in calendar management, meeting coordination, and executive-level scheduling across multiple priorities.
• Demonstrated ability to arrange complex domestic and international travel with a high level of accuracy and professionalism.
• Experience preparing meeting agendas, presentation materials, and briefing documents for leadership or board-level discussions.
• Proficiency in handling expense reporting, invoices, and other administrative processes with careful attention to detail.
• Excellent written and verbal communication skills, with the ability to interact confidently with senior stakeholders and external contacts.
• High level of discretion, sound judgment, and ability to manage confidential information appropriately.
• Strong organizational skills and the ability to adapt quickly while managing multiple deadlines and shifting priorities.