Executive Assistant

We are looking for an Executive Assistant to support leadership in Tennessee. This contract position with permanent potential is ideal for someone who excels at keeping schedules organized, coordinating logistics, and ensuring day-to-day executive operations run efficiently. The right candidate will bring strong judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:

• Manage complex executive calendars, prioritizing appointments and resolving scheduling conflicts to keep daily activities on track.
• Arrange domestic and international travel plans, including flights, lodging, ground transportation, and detailed itineraries.
• Coordinate meeting logistics for executive discussions, ensuring materials, timing, and attendee communication are handled smoothly.
• Serve as a central point of administrative support for leadership, helping maintain organization across shifting priorities and deadlines.
• Track schedule changes and travel updates proactively, communicating adjustments clearly to relevant stakeholders.
• Prepare for executive meetings by confirming agendas, organizing supporting documents, and assisting with follow-up actions.
• Handle time-sensitive requests with discretion and professionalism while maintaining a high level of accuracy.
• Support operational continuity by assisting with administrative process updates or related coordination needs when required.
• Proven experience providing high-level administrative support to executives or senior leadership.
• Strong ability to manage complex calendars and coordinate multiple competing priorities.
• Hands-on experience booking and organizing business travel arrangements with close attention to detail.
• Demonstrated success coordinating executive meetings and related logistics.
• Excellent written and verbal communication skills with a detail-oriented approach.
• Strong organizational skills and the ability to work independently in a fast-paced setting.
• High level of discretion when handling confidential or sensitive information.