Executive Assistant

We are looking for an experienced Executive Assistant to provide strategic administrative support to senior leadership in Maryland. This contract-to-permanent opportunity is ideal for a candidate with significant experience who can keep priorities organized, communicate effectively across all levels of the organization, and manage sensitive matters with sound judgment. The role requires someone who can anticipate needs, maintain momentum on critical activities, and ensure executives are well supported in a fast-paced environment.

Responsibilities:

• Oversee complex executive calendars by arranging appointments, aligning priorities, and adjusting schedules to accommodate changing business needs.
• Organize domestic and international travel plans, including itineraries, logistics, and expense documentation, to ensure seamless executive travel.
• Develop and format business correspondence, presentations, briefing materials, and reports for leadership use.
• Coordinate meetings, leadership sessions, board-related activities, and special events while managing agendas, materials, and logistical details.
• Act as a central point of contact between executives, internal departments, and external partners to support clear and timely communication.
• Track deadlines, follow-up items, and outstanding deliverables so leadership commitments remain on schedule.
• Safeguard confidential documents and sensitive information with a high degree of discretion.
• Provide administrative and operational assistance for special projects and cross-functional initiatives as business needs evolve.
• At least 5 years of experience supporting senior executives, ideally at the C-suite or comparable leadership level.
• Demonstrated strength in calendar management, meeting coordination, and executive travel planning.
• Excellent written and verbal communication skills with the ability to interact professionally with diverse stakeholders.
• Strong organizational skills and the ability to manage multiple priorities effectively in a deadline-driven setting.
• Proven judgment in handling confidential information with discretion and professionalism.
• High attention to detail combined with sound problem-solving and decision-making abilities.
• Proficiency with Microsoft Office Suite, Microsoft Teams, Zoom, and related business productivity tools.
• Ability to work independently, stay proactive, and anticipate the needs of executive leadership.