Events Operation Associate Manager

We are looking for an Events Operation Associate Manager to support the planning and delivery of exhibitor-focused event operations in Las Vegas, Nevada. This Contract position is ideal for an organized candidate who can coordinate logistics, maintain accurate event information, and provide responsive support to exhibitors and internal teams. The role contributes to successful event execution by aligning floor plans, vendor services, signage, reporting, and budget tracking across multiple event components.

Responsibilities:

• Serve as a primary point of contact for exhibitor operational questions, providing timely guidance on shipping, branding assets, production specifications, and sponsored deliverables.
• Coordinate updates to event floor layouts, helping ensure booth placement, attendee flow, utility access, and venue compliance are properly addressed.
• Prepare and organize service orders for vendors and venue partners such as electrical, internet, audiovisual, equipment, and sampling providers to support efficient event setup and breakdown.
• Partner with internal stakeholders on special initiatives, including exhibitor meeting space arrangements, supplier recognition activities, and offsite event logistics.
• Work closely with marketing, client services, and external vendors to improve event communications across websites, email campaigns, and webinar channels.
• Oversee the development and placement of event signage by gathering content, managing proof reviews, and confirming accurate installation and removal onsite.
• Support the creation of printed and digital event materials while assisting with post-event surveys, summaries, and operational reporting.
• Maintain event databases and produce recurring reports, ensuring data accuracy and preserving historical records for future planning and analysis.
• Assist with expense tracking by organizing projections, reviewing invoices, following up on payments, and preparing documentation for approvals and disbursements.
• Travel to event locations as needed to provide onsite logistical coordination and exhibitor support during live operations.
• 1-2 years of experience in event coordination, customer service, venue operations, hospitality, facilities support, or a related internship.
• Strong organizational skills with the ability to manage multiple deadlines and shifting priorities in a fast-paced environment.
• Proven ability to communicate professionally and build effective working relationships with exhibitors, vendors, and internal teams.
• Proficiency in Microsoft Office applications, with particular strength in Excel for tracking, reporting, and data management.
• Solid customer service skills and a proactive approach to resolving operational issues.
• Ability to travel up to 25% to support onsite event execution.
• Familiarity with financial support tasks such as invoice review, payment coordination, reconciliation, or related accounting functions is preferred.