Event Planner

We are looking for a Contract Event Planner to support physician-focused educational programs in Fridley, Minnesota. This position partners with the Medical Education team to coordinate meetings and training events from initial planning through final closeout, balancing remote work with on-site support as business needs require. The role is ideal for someone who can manage multiple moving parts, maintain strong attention to detail, and deliver a high-quality participant experience while following healthcare and company compliance standards.

Responsibilities:

• Lead the planning and execution of physician education programs, advisory board meetings, summits, and hands-on training events from kickoff through final reconciliation.
• Develop and manage event registration platforms in Cvent, including attendee enrollment, communications, updates, and reporting.
• Arrange travel and related logistics for speakers, participants, and internal stakeholders using approved vendors and established processes.
• Coordinate venue identification, proposal review, and contracting activities in partnership with sourcing and procurement teams.
• Work closely with program managers, faculty, and cross-functional partners to align event details, timelines, materials, and deliverables.
• Oversee attendee tracking, rooming lists, meeting documents, and on-site logistics to ensure smooth event delivery.
• Provide in-person support during live programs, resolving issues quickly and maintaining a high-quality experience for all participants.
• Complete budget monitoring, expense review, billing follow-up, and post-event financial reconciliation with accurate supporting documentation.
• Maintain program records and reporting in Salesforce and other internal tools to support visibility, accuracy, and compliance.
• Ensure every event activity adheres to company policies, healthcare industry regulations, and Sunshine Act requirements.
• At least 5 years of experience managing complex meetings or events, preferably within healthcare, physician engagement, or medical education environments.
• Advanced hands-on experience with Cvent, including registration buildout, attendee tracking, and event communications.
• Working knowledge of Salesforce and other event or operations systems used for reporting and record management.
• Demonstrated ability to coordinate travel, venue logistics, vendor relationships, and on-site event operations with minimal oversight.
• Experience tracking budgets, reconciling expenses, and supporting billing or financial closeout activities.
• Strong understanding of compliance expectations in regulated environments, including healthcare event standards and documentation practices.
• Excellent communication, organization, and project management skills with the ability to manage several priorities at once.
• Willingness to travel approximately 40% to support on-site educational programs and related events.