Event Coordinator

We are looking for an Event Coordinator to support a busy non-profit organization in Vienna, Virginia. This Long-term Contract position is fully onsite Monday through Friday and is ideal for someone who excels at managing event details, balancing multiple priorities, and keeping projects on track in a fast-moving environment. The role will focus on conference and event support, including logistics, materials coordination, and administrative tasks that help deliver well-executed programs.

Responsibilities:

• Coordinate logistics for multiple events and conferences, ensuring timelines, materials, and operational details are managed effectively.
• Produce and organize attendee badges, registration items, and other event-related materials with a high level of accuracy.
• Prepare, assemble, and pack supplies needed for meetings, conferences, and special programs.
• Arrange shipping of event materials and track deliveries to confirm items arrive on schedule.
• Order event-related supplies and maintain inventory of materials required for upcoming programs.
• Provide administrative support connected to event planning, scheduling, and document preparation.
• Work across several assignments at once while maintaining organization and meeting deadlines in a fast-paced setting.
• Collaborate with team members and stakeholders to help deliver smooth, well-coordinated event experiences.
• 3+ years of experience in event coordination, event planning, or administrative support for programs and conferences.
• Strong working knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Demonstrated experience handling event logistics, materials preparation, and coordination of multiple moving parts.
• Familiarity with CVENT or similar event management platforms is preferred.
• Ability to manage several priorities at the same time while maintaining strong attention to detail.
• Proven ability to work independently as well as contribute effectively within a team environment.
• Strong organizational and communication skills suited to a high-volume, deadline-driven workplace.