Data Entry Specialist

Position Overview Our client, a manufacturing organization, is seeking a detail-oriented and organized Data Entry Specialist to support daily administrative and operational functions. This individual will be responsible for entering, updating, and maintaining accurate information across internal databases and systems, supporting departments such as production, inventory, shipping, and operations. The ideal candidate is highly accurate, comfortable working with large volumes of information, and able to manage repetitive tasks while maintaining a high level of attention to detail. Previous experience in a manufacturing, distribution, or warehouse office environment is preferred.

Key Responsibilities

• Enter, update, and maintain data across internal databases, spreadsheets, and company systems.
• Input production orders, work orders, inventory transactions, and related manufacturing documentation.
• Review information for accuracy, completeness, and consistency before entering into the system.
• Maintain and update inventory records, product information, order details, and material tracking documentation.
• Process purchase orders, invoices, shipping records, and other operational paperwork as needed.
• Verify and reconcile data between spreadsheets, internal systems, and physical documentation.
• Assist with tracking production schedules, order status, and inventory levels.
• Organize, scan, file, and maintain electronic and physical records.
• Identify discrepancies or missing information and follow up with the appropriate departments for resolution.
• Generate basic reports and spreadsheets to support production and operations teams.
• Provide general administrative support to the manufacturing and operations departments as needed.

Qualifications

• 1–3+ years of data entry, administrative support, or clerical experience.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency in Microsoft Excel, Outlook, and Word.
• Experience working with ERP, inventory management, or manufacturing systems preferred (SAP, Oracle, NetSuite, or similar).
• Ability to process high volumes of information while meeting deadlines.
• Strong organizational and time management skills.
• Comfortable working with repetitive tasks and maintaining accuracy throughout the workday.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating with cross-functional teams.

Ideal Candidate The successful candidate is dependable, detail-oriented, and takes pride in maintaining accurate records. They are comfortable working in a structured, fast-paced manufacturing environment and understand the importance of accurate data in supporting production, inventory management, and overall business operations. Previous experience in manufacturing, distribution, logistics, or supply chain environments is a plus.