Data entry

We are looking for a detail-oriented Medical Administrator to support daily front-office and clinical coordination activities for a healthcare team in Pleasanton, California. This Long-term Contract position is ideal for someone who can balance patient-facing service with accurate administrative work in a fast-paced medical setting. The role focuses on keeping scheduling, insurance review, and patient flow organized while helping maintain reliable documentation and communication across the office.

Responsibilities:

• Coordinate patient visit calendars by arranging, confirming, and adjusting appointments as needed.
• Review coverage details and confirm active insurance benefits before scheduled services.
• Secure required pre-service approvals by working with payers and completing authorization requests.
• Welcome patients upon arrival, manage registration steps, and support an efficient checkout process.
• Prepare patients for visits by escorting them to exam areas and capturing vital signs accurately.
• Maintain electronic health records and update charts to ensure information is complete and current.
• Respond to incoming calls professionally, answer routine questions, and direct issues to the appropriate staff.
• Assist with billing-related administrative tasks and provide support for other office duties as assigned.
• At least 2 years of experience in a medical administrative or medical assistant role.
• Hands-on familiarity with EHR systems and general computer applications used in healthcare offices.
• Experience with appointment coordination, insurance verification, and prior authorization processing.
• Ability to manage patient check-in and check-out activities with accuracy and professionalism.
• Comfortable handling inbound calls and communicating clearly with patients, providers, and payers.
• Working knowledge of medical billing support, claims-related processes, and chart documentation.
• Spanish language skills are preferred for supporting a diverse patient population.