We are looking for an experienced Coordinator Medical Staff Services to support medical staff operations for an acute care hospital in Santa Rosa, California. This Long-term Contract position focuses on coordinating credentialing and privileging activities, maintaining accurate provider data, and helping ensure compliance with hospital and regulatory standards. The ideal candidate brings a strong background in medical staff services, hands-on experience with MD Staff, and the ability to work closely with providers, leadership, and internal departments.
Responsibilities:
- Oversee day-to-day medical staff support activities that help maintain efficient hospital operations.
- Administer provider onboarding workflows, including credentialing, reappointment, and clinical privilege processing for physicians and allied health professionals.
- Maintain complete and current practitioner information within MD Staff, ensuring records are organized and accurate.
- Evaluate submitted applications for accuracy and completeness, and obtain outstanding materials as needed to move files forward.
- Assemble and prepare documentation for committee consideration while coordinating meeting materials, agendas, and follow-up records.
- Monitor time-sensitive items such as licenses, certifications, renewals, and other required documents to support ongoing compliance.
- Help ensure medical staff files and related processes align with bylaws, accreditation expectations, and applicable regulatory requirements.
- Act as a central point of contact for providers, department leaders, and internal stakeholders on credentialing and medical staff matters.
- Support reporting, audit preparation, and routine database upkeep to preserve data integrity and readiness.
- At least 3 years of experience in medical staff services within an acute hospital environment.
- Demonstrated expertise in provider credentialing, recredentialing, and privileging processes.
- Practical, hands-on experience using MD Staff software in a healthcare setting.
- Knowledge of hospital administration practices and basic medical terminology.
- Strong administrative coordination skills, including document management, scheduling, and follow-through on deadlines.
- Ability to communicate professionally with physicians, allied health professionals, and cross-functional hospital teams.
- High attention to detail with the ability to manage confidential records and compliance-sensitive information accurately.