Contracts Administrator

We are looking for a remote Contracts Administrator to support contract operations and legal workflow coordination. This role focuses on managing agreement intake, maintaining accurate records, and helping internal teams move contracts through review and approval efficiently. The ideal candidate brings strong organizational skills, sound judgment, and the ability to work independently while partnering effectively with Legal, Sales, Finance, and Procurement.

Responsibilities:

• Manage the intake, review routing, and status tracking of non-disclosure agreements involving customers, business partners, and suppliers while ensuring consistency with internal guidelines.
• Administer contract management and workflow platforms such as Salesforce, DocuSign, Asana, and SmartSheets to support document storage, reporting, and day-to-day legal operations.
• Coordinate contract approval processes by gathering stakeholder input, maintaining version control, and escalating legal or commercial issues when needed.
• Organize contract data and key terms to support audits, compliance reviews, reporting requests, and risk assessments.
• Partner with cross-functional teams in Legal, Sales, Finance, and Procurement to reinforce contract governance standards and policy adherence.
• Provide administrative support across the contract lifecycle, including documentation updates, process tracking, and operational improvements.
• Maintain well-structured contract files and refine documentation practices to improve accessibility and long-term record accuracy.
• Explore system capabilities, participate in testing new platform features, and help optimize tools used for contract administration and reporting.
• 3–5 years of experience in contract administration or contract management, ideally within an in-house legal department or a comparable business environment.
• Working knowledge of contract lifecycle processes, including agreement intake, review coordination, tracking, and record maintenance.
• Experience using contract and workflow tools such as Salesforce, DocuSign, Asana, SmartSheets, or similar platforms.
• Ability to support contract negotiations and approval routing by managing details, timelines, and document versions accurately.
• Strong organizational skills with the ability to prioritize work independently in a fast-paced setting.
• Clear written and verbal communication skills for collaborating with cross-functional stakeholders.
• Familiarity with compliance, reporting, audit support, and contract governance best practices.