Contracts Administrator

Robert Half is seeking a Part-Time Contracts & Legal Operations Coordinator on behalf of our client in Dobbs Ferry, NY. This is an excellent opportunity for a detail-oriented legal professional who enjoys contract administration, legal operations, compliance support, and process improvement.

Due to continued growth and an expanding portfolio of commercial agreements, the organization is looking for additional support to help manage contracts, maintain legal records, track compliance obligations, and assist with intellectual property administration. This position offers a flexible part-time schedule and the opportunity to transition from an initially onsite training environment to a hybrid work arrangement.

The ideal candidate will have experience supporting legal departments, managing contract workflows, and maintaining strong organization across multiple projects and deadlines.

Location: Dobbs Ferry, NY (Hybrid) Schedule: Part-Time | 10-20 Hours per Week Compensation: $45.00 - $55.00 per Hour Start Date: Preferred before Thanksgiving; otherwise shortly thereafter Duration: Long-Term / Ongoing Opportunity

Key Responsibilities

• Manage contracts throughout the full lifecycle, including drafting support, tracking, organization, execution, and renewal monitoring
• Administer and maintain a variety of agreements, including:
• Distributor and sales agreements
• Employment agreements
• Business Associate Agreements (BAAs)
• Commercial and vendor contracts
• Maintain contract databases and tracking systems using Excel, Notion, and other internal tools
• Track important contract dates, renewal deadlines, expirations, and compliance obligations
• Coordinate collection of signatures, approvals, supporting documentation, and other contract-related requirements
• Support legal operations initiatives and day-to-day contract administration activities
• Assist with intellectual property administration, including:
• Trademark tracking and maintenance
• Docketing support
• Patent and IP-related administrative matters
• Assist with compliance, corporate governance, and risk-management initiatives
• Provide support on HR-related legal and compliance projects as needed
• Maintain organized legal records and documentation across multiple matters
• Partner with internal stakeholders to improve legal workflows, reporting, and operational efficiencies

Qualifications

• Prior experience as a Paralegal, Contracts Administrator, Legal Operations Coordinator, Legal Assistant, Contract Specialist, or similar legal support professional
• Experience administering and tracking commercial contracts and business agreements
• Strong organizational skills with exceptional attention to detail
• Ability to prioritize multiple deadlines and manage competing priorities effectively
• Proficiency with Microsoft Excel and contract-tracking systems
• Experience with Notion or similar document/project management platforms preferred
• Familiarity with AI-powered tools such as Claude for contract review, document summarization, research, and workflow efficiency is a plus
• Excellent written and verbal communication skills
• Ability to work collaboratively with legal, business, HR, and compliance stakeholders
• Intellectual property, trademark, patent, or docketing experience is preferred but not required
• Compliance, employment, or HR-related legal support experience is a plus