We are looking for a Contracts Administrator to support grant and contract operations for a mission-driven organization in Austin, Texas. This contract opportunity with permanent potential is ideal for someone who combines strong financial and compliance knowledge with a service-oriented approach to working with partner centers and internal teams. In this hybrid role, you will help manage application workflows, reimbursement activity, contract oversight, and monitoring processes while maintaining accuracy and adherence to funding requirements.
Responsibilities:
- Coordinate the full lifecycle of grant application and contracting activities with internal stakeholders and partner centers, ensuring timely completion and alignment with annual participation standards.
- Review submissions from local centers, answer process-related questions, and provide ongoing guidance to support successful completion of contractual requirements.
- Contribute to annual risk evaluations and assist in building monitoring plans designed to strengthen oversight and compliance.
- Perform contract monitoring tasks such as validating insurance documentation, examining audit materials, and reviewing financial support for reimbursement requests.
- Manage a portfolio of reimbursement requests by confirming cost allowability, checking accuracy, and resolving discrepancies with partner centers.
- Train new staff members on reimbursement procedures, documentation expectations, and applicable compliance standards.
- Evaluate and process budget revisions to confirm proposed changes meet grant rules and contractual guidelines.
- Partner with contract specialists to recover unallowable expenses and communicate corrective action steps to local centers.
- Support the improvement of departmental policies, reference materials, and grant administration tools used by both internal teams and external partners.
- Bachelor’s degree from an accredited college or university; additional approved formal education may be considered in lieu of required experience.
- At least 2 years of experience in grant administration, contract administration, finance, or a closely related field.
- Working knowledge of contract administration, contract management, and contract compliance practices.
- Ability to review financial and supporting documentation with strong accuracy and attention to detail.
- Experience handling reimbursement processing, budget adjustments, or contract-related financial transactions.
- Strong organizational and time management skills with the ability to balance multiple deadlines effectively.
- Clear written and verbal communication skills, including the ability to explain requirements and collaborate across teams.
- Familiarity with contract negotiations, bid-related processes, or contract pricing is valued.