Contract Administrator

We are looking for an Contract Administrator to support project operations and commercial documentation in Hilliard, Ohio. This position plays an important part in guiding contracts from initial review through final closeout while helping maintain accurate billing, compliance, and customer communication. The role also partners with internal teams on documentation, insurance coordination, and core accounting-related activities tied to project administration.

Responsibilities:

• Oversee contract documents throughout the project lifecycle, from initial evaluation and execution to final completion and record closure.
• Review agreement terms, assist with negotiations, and prepare finalized documentation that aligns with project and business needs.
• Generate customer billings and help ensure invoicing is accurate, timely, and supported by proper contract records.
• Coordinate insurance certificates, waiver documentation, and other required compliance materials to meet contractual obligations.
• Track deliverables and deadlines so that closeout paperwork is completed and submitted within required timeframes.
• Help reduce business and financial exposure by identifying documentation issues and escalating concerns when needed.
• Support customer account administration by assisting with credit reviews, payment follow-up, and collection-related activities.
• Work closely with project and accounting teams to maintain organized records and promote smooth communication with clients.
• Experience providing administrative support in a contract, project, or construction-related environment.
• Working knowledge of contract administration processes, including document review and closeout coordination.
• Ability to assist with contract discussions and interpret commercial terms with accuracy and professionalism.
• Familiarity with billing practices, invoice preparation, and supporting financial documentation.
• Strong organizational skills with the ability to manage multiple deadlines and detailed records.
• Clear written and verbal communication skills for effective collaboration with customers and internal teams.
• Proficiency with standard office software and administrative systems used for documentation and reporting.