Construction Administration Coordinator

We are looking for a Construction Administration Coordinator to support project teams during the construction phase for a range of design and building projects in Baltimore, Maryland. This contract position with the potential to become permanent is ideal for someone who thrives in a fast-paced office setting and enjoys keeping documentation accurate, organized, and moving forward on schedule. The person in this role will serve as a central point of coordination for construction-related records and communications, helping teams respond efficiently to project needs.

Responsibilities:

• Coordinate the intake, tracking, and distribution of RFIs, submittals, and related construction documents across active projects.
• Direct documentation to the appropriate project staff and external consultants for review and follow-through.
• Maintain detailed logs and status records to ensure all items remain current, accurate, and easy to reference.
• Monitor response deadlines, identify overdue items, and follow up with internal teams and outside partners to keep reviews on schedule.
• Issue completed responses and reviewed documents to contractors and other project participants in a timely manner.
• Organize and preserve electronic project files, including correspondence, documentation history, and supporting construction records.
• Use project management and communication platforms such as Newforma and Procore to support document control and team coordination.
• Assist with transmittals and provide administrative support for additional construction administration activities as needed.
• Communicate clearly with project managers, architects, consultants, and contractors regarding document status and outstanding action items.
• Prior experience in an administrative or coordination role within architecture, engineering, construction, or a similar structured work environment is preferred.
• Working knowledge of construction administration terminology and processes, including RFIs, submittals, shop drawings, and project documentation.
• Familiarity with Newforma is a plus; candidates without direct experience should be comfortable learning new systems quickly.
• Strong organizational ability with close attention to detail and accuracy in document handling.
• Ability to manage a high volume of information across multiple projects while maintaining deadlines.
• Effective written and verbal communication skills for working with internal teams and external stakeholders.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Dependable and proactive work style with the ability to perform well in a deadline-driven office environment.