Communications Administrative Assistant

We are seeking a creative and detail-oriented Administrative Assistant to support our Communications Team with departmental communications, public information, community engagement and transportation-related initiatives. This individual will respond to inquiries, compose correspondence, develop written content and visual materials that communicate departmental programs, projects, services and initiatives to residents, businesses, community organizations, City leadership and other stakeholders. The ideal candidate combines strong writing and editing skills with the ability to translate technical information, research and updates from team members into clear, engaging and accessible communications.

Key Responsibilities

• Develop, write and edit content for departmental communications and public-facing materials.
• Create verbiage for flyers, brochures, presentations, newsletters, fact sheets and informational graphics.
• Translate technical transportation and infrastructure information into clear, easy-to-understand messaging.
• Put together agendas and materials for community meetings, public outreach events and stakeholder presentations.
• Coordinate with internal departments and subject matter experts to gather information and develop content.
• Ensure communications are accurate, consistent and aligned with departmental messaging.
• Proofread and edit written materials for grammar, clarity, accuracy and tone.
• Maintain content calendars and track communications deadlines.
• Support public education campaigns and community engagement initiatives.
• 3+ years of professional writing, composing correspondence, communications, content development or graphic design experience.
• Excellent writing, editing and proofreading skills.
• Strong visual communication skills
• Proficiency in MS Office Suite, Adobe Creative Cloud applications, Canva and/or comparable design tools.
• Strong organizational skills and ability to manage multiple deadlines.
• Ability to communicate complex information in a clear, engaging manner.

Preferred Qualifications

• Experience in government, public affairs, transportation, infrastructure, engineering or public relations.
• Experience supporting community outreach and public information campaigns.
• Familiarity with website content management systems and social media platforms.
• Experience developing accessible public-facing communications.