Client Services Coordinator

We are looking for a Client Services Coordinator to support a fast-paced team in Royal Oak, Michigan. This Contract position combines administrative coordination, client support, and marketing assistance to help keep projects, transactions, and communications organized. The ideal candidate is proactive, experienced, and comfortable managing multiple priorities while contributing to a service-focused environment.

Responsibilities:

• Develop high-quality proposals, presentation materials, and team marketing pieces in partnership with internal marketing resources.
• Prepare and distribute email campaigns, assemble market research materials, and organize tour and property information for client-facing use.
• Coordinate lease and amendment documentation, ensuring executed paperwork and supporting records are collected and maintained accurately.
• Monitor active transactions, track key milestones, and provide timely updates to clients and internal stakeholders.
• Maintain broker and company databases with current prospect information, pipeline activity, and business development details.
• Enter deal-related billing information and support accounts payable processing for brokers and brokerage teams.
• Assist with day-to-day office operations and provide additional administrative support as directed by leadership.
• Manage recurring administrative duties such as expense reporting, calendar coordination, and scheduling property tours or meetings.
• Build familiarity with the local market by participating in industry events, networking opportunities, and selected client meetings.
• 1-2+ years of experience in sales support, marketing coordination, or administrative work within an organized office setting.
• Background in commercial real estate is preferred; experience in related industries such as legal, architecture, construction, or sales support is also valued.
• Proficiency with Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint.
• Experience using Adobe tools, including Adobe Acrobat; familiarity with Adobe InDesign or other Creative Suite applications is a plus.
• Strong written and verbal communication skills with the ability to interact effectively with clients and colleagues.
• Demonstrated ability to stay organized, manage deadlines, and handle multiple assignments with accuracy and attention to detail.
• A proactive approach, a positive attitude, and a willingness to learn the business and local marketplace.