Client Service Coordinator

We are looking for a proactive Client Service Coordinator to provide onsite support in Irvine, California for a busy brokerage team. This Long-term Contract position is ideal for someone who can stay organized, communicate confidently with clients and internal partners, and manage transaction-related work with limited supervision in a fast-moving environment. The role supports team members with different working styles, so success will require adaptability, sound judgment, and strong follow-through.

Responsibilities:

• Coordinate client and brokerage transactions from initiation through closeout, keeping activities on schedule and ensuring each stage is completed accurately.
• Draft, organize, and process contracts, forms, and supporting transaction records while maintaining complete and up-to-date documentation.
• Provide day-to-day administrative assistance to assigned brokers, anticipating needs and helping keep operational tasks on track.
• Review and submit vouchers, commissions, and related payment materials with careful attention to timing and accuracy.
• Monitor transaction status, maintain reporting details, and update records to support visibility into milestones and deliverables.
• Serve as a detail-focused point of contact for clients and stakeholders, sharing updates clearly and responding to inquiries in a timely manner.
• Manage multiple priorities independently in an onsite, fast-paced setting where team members may be traveling or working away from the office.
• Ensure files, correspondence, and transaction information are organized in a manner that supports compliance, accessibility, and efficient follow-up.
• High school diploma and 2-4 years of experience in administrative support, client service, transaction coordination, or a related business function.
• Demonstrated ability to work independently, take initiative, and move assignments forward with minimal direction.
• Strong written and verbal communication skills with a detail-focused, client-focused approach.
• Proven organizational skills with the ability to handle several deadlines and shifting priorities at once.
• Experience managing documentation, reporting, and recordkeeping with a high level of accuracy and detail.
• Proficiency with Microsoft Office applications, including Excel and PowerPoint.
• Background in commercial real estate, brokerage support, commission processing, or transaction administration is preferred.
• California Real Estate Salesperson License is highly preferred, and a bachelor’s degree is a plus.