Client Accounting Coordinator

We are looking for a Client Accounting Coordinator to support accurate and timely billing operations. This position plays an important role in preparing client invoices, addressing billing questions, and coordinating with internal teams to ensure submissions meet established requirements. The ideal candidate brings strong organizational skills, sound judgment with sensitive financial information, and a commitment to delivering a high level of client service.

Responsibilities:

• Create, examine, and finalize client invoices to ensure billing records are complete, accurate, and aligned with applicable guidelines.
• Coordinate with the e-billing function to facilitate prompt invoice transmission and resolve submission-related issues efficiently.
• Respond to client billing inquiries clearly and courteously, providing explanations and addressing discrepancies with care and accuracy.
• Partner with legal support staff and accounting personnel to collect required billing details and maintain smooth invoice workflows.
• Monitor billing entries, codes, and adjustments to confirm compliance with client requirements and internal standards.
• Take ownership of billing matters from initial review through resolution, involving the appropriate internal resources when issues become more complex.
• Safeguard confidential financial information while consistently meeting billing deadlines and service expectations.
• Recommend practical improvements to billing procedures and participate in training to remain current on billing tools, processes, and policy updates.

The salary range for this position is $90,000 to $95,000 + discretionary bonus.

Benefits:

Medical/Dental/Vision Long Term Disability Basic Life and AD&D insurance 401k with profit sharing 2 weeks PTO + 1 personal day 11 paid holidays

• Experience supporting billing, invoicing, or client accounting activities in a detail-focused office environment.
• Working knowledge of invoice preparation, invoice review, billing statements, and invoice processing practices.
• Ability to communicate clearly with clients and internal stakeholders regarding billing questions and account details.
• Familiarity with computerized billing platforms; experience with Elite 3E is strongly preferred.
• Strong attention to detail with the ability to verify billing data, task codes, discounts, and related financial information.
• Proven ability to manage multiple deadlines, prioritize effectively, and maintain accuracy in a fast-paced setting.
• Discretion and sound judgment when handling confidential financial records and sensitive client information.