Buyer

We are looking for a Buyer to support procurement activities for a non-profit organization in San Jose, California. This Contract position will focus on securing goods and materials that meet operational needs while balancing cost, quality, and delivery expectations. The role works closely with internal teams and suppliers to maintain efficient purchasing processes, strengthen vendor relationships, and help keep day-to-day operations running smoothly.

Responsibilities:

• Oversee daily purchasing requests, evaluate requisitions for accuracy, and create purchase orders using approved payment methods.
• Contribute to month-end purchasing activities by reconciling procurement card expenses, tracking deadlines, and obtaining authorization for exceptions when needed.
• Monitor the shared purchasing mailbox and provide timely, thorough responses to questions from staff and supplier partners.
• Engage with vendors to gather pricing, confirm product availability, negotiate favorable terms, and follow orders through delivery.
• Keep procurement records organized and complete, including quote documentation, bid materials, and vendor selection support files.
• Coordinate supplier payment terms in alignment with organizational direction and purchasing guidelines.
• Collaborate with departments and program teams to clarify purchasing needs and address issues that affect ordering or fulfillment.
• Work alongside Accounts Payable to support voucher processing and resolve invoicing or billing concerns with vendors.
• Assist with additional procurement-related assignments and special projects as business needs evolve.
• Experience in purchasing, procurement, or buyer functions supporting operational or administrative teams.
• Ability to negotiate pricing, manage vendor communications, and evaluate quotes with attention to value and service levels.
• Strong organizational skills with the ability to maintain accurate records and handle multiple orders or requests at once.
• Familiarity with invoice reconciliation, expense reporting, and coordination with Accounts Payable processes.
• Clear written and verbal communication skills for working with internal stakeholders and external suppliers.
• Proficiency with business systems and tools, including EHR-related platforms such as McKesson, AHLTA, IBM AS/400, or comparable applications.
• Knowledge of Health Information Management environments is preferred.
• Ability to work effectively in a Contract role within a mission-driven, non-profit setting.