Bookkeeper/Administrative Assistant

We are looking for a detail-oriented Bookkeeper/Administrative Assistant to support daily office operations and financial administration for a community-focused property management environment in Illinois. This Long-term Contract position is ideal for someone who enjoys balancing front-desk interaction with bookkeeping duties and can provide attentive service to residents, vendors, and internal staff. The role requires strong organization, sound judgment, and confidence handling routine accounting support while keeping records accurate and accessible.

Responsibilities:

• Welcome residents, guests, and service providers at the office and ensure they are directed efficiently and courteously.
• Coordinate office communications by handling incoming inquiries, routing messages, and supporting day-to-day administrative needs.
• Record and track resident requests, maintenance items, and shared-space bookings to help keep operations organized and responsive.
• Oversee incoming and outgoing mail, package handling, and distribution of notices and general correspondence.
• Maintain orderly paper and electronic records, including resident information, supplier documentation, and community files.
• Support accounts payable activities by reviewing invoices, assigning appropriate coding, and entering payment data into property management or accounting systems.
• Prepare and process bank deposits accurately while maintaining proper documentation for financial records.
• Gather and reconcile purchase receipts against credit card activity to support accurate expense tracking and reporting.

The salary range for this position is $20 to $23. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

• Prior experience in an administrative, receptionist, or office support role with exposure to bookkeeping or basic accounting tasks.
• Working knowledge of accounts payable, accounts receivable, and bank reconciliation processes.
• Strong customer service and communication skills with the ability to interact professionally with residents, vendors, and visitors.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Experience with QuickBooks Online is preferred.
• Background in property management, homeowners associations, condominium communities, real estate, or multi-family housing is highly valued.
• High school diploma or equivalent is required; additional coursework or an associate degree in Accounting or Finance is preferred.