Bookkeeper

We are looking for a detail-oriented Bookkeeper to support the financial and administrative operations of a busy legal office. This position plays an important role in keeping billing, account records, vendor payments, and trust-related transactions accurate and up to date. The ideal candidate brings prior experience in a law firm or similar setting and can manage sensitive information with sound judgment and precision.

Responsibilities:

• Maintain accurate financial records by processing payables, receivables, and daily bookkeeping transactions in a timely manner.
• Prepare client billing drafts, finalize invoices, post payments and costs, and help ensure charges are properly documented and billed correctly.
• Reconcile bank accounts and monitor financial activity to support reliable month-end reporting and account accuracy.
• Manage vendor-related administration, including invoice payments, collection of required tax documentation, and coordination of service agreements.
• Support trust and operating account activity by recording transfers appropriately once funds have been earned and authorized.
• Assist with collections follow-up and help track outstanding balances to improve cash flow.
• Organize financial and client documentation so records remain complete, accessible, and compliant with office procedures.
• Contribute to budget tracking, revenue and expense analysis, and other reporting needed for operational planning and review cycles.
• Coordinate office supply ordering and provide administrative support related to onboarding, benefits coordination, and routine office operations.
• At least 3 years of experience in bookkeeping, law firm administration, or a comparable support role within an office environment.
• Hands-on experience with QuickBooks and strong working knowledge of accounts payable, accounts receivable, and bank reconciliations.
• Familiarity with trust account handling and financial recordkeeping in a legal or similarly regulated environment.
• Strong attention to detail with the ability to manage confidential information responsibly and accurately.
• Effective organizational skills and the ability to balance multiple priorities with minimal oversight.
• Clear written and verbal communication skills for working with attorneys, staff, clients, and external vendors.
• Proficiency in maintaining structured files, financial records, and supporting documentation.

For immediate consideration, please reach out to Leigh Goings on LinkedIn!