Bookkeeper

We are looking for a dependable Bookkeeper to support a nonprofit organization in Redwood City, California through a Long-term Contract, part-time assignment scheduled for two days each week. This role is well suited to someone who enjoys managing day-to-day financial activity, keeping records accurate, and providing clear reporting to leadership. The ideal candidate brings hands-on experience with QuickBooks Online, payroll processing, and reconciliations, along with the ability to work independently and stay highly organized.

Responsibilities:

• Oversee the organization’s full bookkeeping cycle in QuickBooks Online, ensuring financial records remain accurate and current.
• Process incoming payments, track receivables including donations, and manage reimbursements in a timely manner.
• Administer bi-weekly and monthly payroll activities while confirming payroll tax filings and related records are completed correctly.
• Reconcile bank statements, credit card activity, and monthly expenses to maintain reliable account balances.
• Review available funds regularly and prepare cash position updates to help leadership monitor short-term financial health.
• Contribute to budget planning by tracking spending, comparing results against budget targets, and highlighting variances.
• Maintain well-organized financial files to support external audits and grant-related reporting requirements.
• Prepare recurring financial summaries, including expense reporting and budget-versus-actual analysis, for internal stakeholders.
• At least 3 years of bookkeeping experience with strong attention to detail.
• Strong working knowledge of QuickBooks Online in a hands-on accounting environment.
• Experience managing accounts payable, accounts receivable, and bank reconciliations.
• Ability to process payroll accurately and handle related reporting responsibilities.
• Familiarity with nonprofit accounting practices, including fund tracking, is preferred.
• High level of accuracy, organization, and attention to detail.
• Comfortable working independently and taking ownership of recurring accounting tasks with limited supervision.